Vacancy: Administrative and IT Assistant (UNESCO Office in Kathmandu)

Vacancy Announcement: Administrative and IT Assistant

The Under the framework of the UNESCO-UNFPA-UNWOMEN Joint Programme for the Empowerment of Adolescent Girls and Young Women, the UNESCO Office in Kathmandu is implementing the project “Empowering Adolescent Girls and Young Women through the provision of Comprehensive Sexuality Education and a Safe Learning Environment in Nepal” with support from the Republic of Korea and in close cooperation with the Government of Nepal, Ministry of Education (MoE) and the Nepal National Commission for UNESCO/MoE.

In order to coordinate the implementation of the project, the UNESCO Office in Kathmandu seeks applications for the following position:

Position Title : Administrative and IT Assistant

Condition of Employment : Full-time based in UNESCO Kathmandu Office, with frequent field visits

Type of Contract : Service Contract

Salary scale : SB 2, Band B, Step 1

Net monthly Salary : NPR 55,359 (Tax applicable)

Additional benefits : Provident fund & Medical insurance

Duties and Responsibilities:

The incumbent shall perform administrative, finance and IT functions of the office and support the implementation of the project “Empowering Adolescent Girls and Young Women through the provision of Comprehensive Sexuality Education and a Safe Learning Environment in Nepal”, under the overall authority of the Head of the UNESCO Office in Kathmandu and UNESCO Representative to Nepal, and direct supervision of the chief of the Administrative & Finance Unit. In particular, s/he shall: 

1.    Assist the office to prepare, execute and monitor the project budget;

2.    Assist in carrying out day to day budgetary and financial tasks;

3.    Assist in the procurement function of Office Equipment, Office Furniture, Stationery items, Hotel Services, Printing Service; IT related products and any other procurement;

4.    Follow-up regularly and maintain systematic filing of all the original contracts and the administrative documents as required;

5.    Assist in providing logistic and administrative support for meetings, workshop.

6.    Assist to use computer hardware, software and operate a multi-platform computer environment;

7.    Assist to set-up and configure desktop computers, peripherals such as printers or routers, repair equipment and provide support for computer network, as required;

8.    Assist to troubleshoot the common hardware/software issues, diagnose problems, implement corrective action procedures within prescribed guidelines and/or escalate to other technical resources as appropriate;

9.    Perform any other duties and undertake any other tasks as requested and assigned by the Head of Office and/or the supervisor.

Qualification and Experience Required:

Candidates must possess the following qualifications:

1)      Bachelor’s degree in a relevant discipline, preferably in accountancy or business administration or information & technology

2)      3-5 years of experience of working in the area of administration, finance and IT preferably with a UN agency or an INGO.

3)      Good understanding of accounting and financial management of an international development agency;

4)      Sound knowledge of IT skills including operating systems, computer hardware and software, networking, word processing, data management, presentation software and other relevant professional software.

5)      Ability to work in multicultural team environment and to meet given deadlines.

6)      Flexibility to work in difficult and changing conditions.

7)      Good reporting and documentation skills.

8)      Very good written and oral communication skills in Nepali and English.  

Women and members of minority groups are strongly encouraged to apply.  

Interested candidates are requested to send their application including a motivation letter in English and the completed UNESCO CV form, accompanied by a recent passport size photograph and copies of diplomas indicating the  ‘Position Title’ to the following address NOT  LATER  THAN  25 September 2019: 

UNESCO Representative to Nepal

UNESCO Office in Kathmandu
P.O. Box 14391
Kathmandu, Nepal